Executive Administrative Assistant

Executive Administrative Assistant

What we do

At Kenvue, we realize the extraordinary power of everyday care. Built on over a century of heritage and rooted in science, we’re the house of iconic brands - including NEUTROGENA®, AVEENO®, TYLENOL®, LISTERINE®, JOHNSON’S® and BAND-AID® that you already know and love. Science is our passion; care is our talent.

Who We Are

Our global team is ~ 22,000 brilliant people with a workplace culture where every voice matters, and every contribution is appreciated.  We are passionate about insights, innovation and committed to delivering the best products to our customers. With expertise and empathy, being a Kenvuer means having the power to impact millions of people every day. We put people first, care fiercely, earn trust with science and solve with courage – and have brilliant opportunities waiting for you! Join us in shaping our future–and yours. For more information, click here.

Role reports to:

Head of Quality Compliance & Excellence

Location:

North America, United States, New Jersey, Summit

Work Location:

Hybrid

What you will do

This is an exciting opportunity for an Executive Administrative Assistant to support the Head of Quality, Compliance & Performance and the leadership team.  This Assistant will also support the Head of Quality NA & Global COE. This position is generally varied, including complex administrative duties and project-oriented assignments requiring the use of sound judgment and discretion, independent assessment and resolution of complex situations/problems.  Must have the ability to respond to shifting priorities.  Duties will include managing calendars, scheduling meetings, making complex domestic and international travel arrangements and managing expense reports.   

Responsibilities

• Scan email for the executive and highlight items for review or action.
• Respond to routine correspondence under own signature or draft response for executives’ review on more complex correspondence.  
• Follows up on items delegated to others by executive.
• Screens calls and responds to complex inquiries from all levels of employees or external sources regarding a variety of questions. 
• Must have ability to make last-minute changes to calendar due to shifting priorities. 
• Must often make decisions without prior approval from assigned leaders. 
• Excellent collaboration and teamwork skills are required in order to coordinate with other administrative staff to accomplish departmental activities.
• Responsible for handling and maintaining confidential records or reports.
• Determine methods and procedures on new assignments and may provide guidance and direction to other personnel.  
• Build and maintain organizational charts for the department and will assist with confidential budgeting and strategic planning initiatives.
• Assists with Human Resource functions including employee movement, interview coordination and onboarding of new department members working closely with department leaders, Global Services and Talent Acquisition.
• Responsible for purchasing and accounting resolution for department, including ordering supplies and coordinating resolution of accounting issues.

Qualifications:

• High school diploma (college degree preferred).
• Prior experience as an Executive Assistant is preferred.
• Minimum of seven (7) years of experience providing progressively responsible administrative support to senior level management.
• Ability to interface with staff and senior level leaders, and executive leadership of internal/external partners is required.
• Experience coordinating daily calendars, preparing expense reports and arranging domestic and international travel for multiple leaders is required.
• Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks.
• Manages multiple, sometimes conflicting priorities in a fast-paced and demanding plant environment.
• Ability to prioritize and execute tasks with minimal direction or supervision is required.
• Excellent listening, analytical, facilitation and organizational skills is preferred.
• Strong collaboration, influencing and relationship development skills is preferred.
• Ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile and rapidly changing environment is preferred.
• Demonstrated expert skills in Microsoft software applications is required including Outlook, PowerPoint, Excel and word are required.
• Extensive knowledge of computer skills and proficiency with productivity tools and portal technology (e.g., AskGS, OurSource, Workday,  Microsoft Teams, Concur, Ariba, J&J eMarketplace, IRIS, SharePoint, Aravo, Totality) is strongly preferred.

What’s in it for you

$74,757.50 - $105,540.00

This takes into account a number of factors including work location, the candidate’s skills, experience, education level & other job-related factors.

Kenvue is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on merit without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.