Senior Admin Assistant

Senior Admin Assistant

我们做什么

在 Kenvue，我们意识到日常护理的非凡力量。我们以一个多世纪的传统为基础，植根于科学，是标志性品牌的品牌 - 包括您已经熟悉和喜爱的 NEUTRGENA®、AVEENO、TYLENOL®®、LISTERINE®、JOHNSON'S® 和 BAND-AID®。科学是我们的热情所在;关心就是我们的才能。

我们是谁

我们的全球团队由 ~ 22,000 名才华横溢的员工组成，他们的职场文化中，每个声音都很重要，每一个贡献都受到赞赏。 我们热衷于洞察， 创新并致力于为我们的客户提供最好的产品。凭借专业知识和同理心，成为 Kenvuer 意味着每天有能力影响数百万人。我们以人为本，热切关怀，以科学赢得信任，以勇气解决——有绝佳的机会等着您！加入我们，塑造我们和您的未来。有关更多信息，请单击 here.

Role reports to：

EXECUTIVE ASSISTANT

位置：

Europe/Middle East/Africa, Czechia, Prague, Prague

工作地点：

混合

你会做什么

As a Senior Admin Assistant you will be responsible for managing travel arrangements through the Concur system, handling various financial tasks including processing purchase orders, providing comprehensive support for executive meetings, assisting with employee onboarding procedures, maintaining up-to-date distribution lists and organizational charts, and overseeing the management of R&D contracts.

Travel & Expenses

· Submit travel requests in Concur

· Book travel (flights, trains, hotels, transfers) through Concur for the allocated Senior Directors

· Provide travel documentation including visa letters for internal and visiting staff

· Assist with booking hotels and transfers for visiting staff

· Prepare and submit monthly expense reports in Concur

· Note: Private travel bookings and bookings for family members are not included

Finance

·  Handle PO submissions, create new vendors, and track as needed using in-house accounting systems

·  Process POs for all assigned Senior Directors

·  Collaborate with the EMEA Facility lead and the Rotkreuz campus point of contact to manage POs for Facility Management

·  Manage all POs for EMEA Communication and EMEA Corporate Affairs

·  Manage all POs for Sunrise Switzerland

Calendar Management for Senior Directors

·  Assist with complex meetings involving attendees at the ELT level and above

·  Note: Routine business meetings (e.g., 1:1s, team meetings) are not included

Others

·  Assist with onboarding new employees within the teams of assigned Senior Directors

·  Support onboarding of new starters at the Rotkreuz campus who do not have an onsite manager (e.g., Global roles)

·  Organize equipment for new employees including notebook, mobile phone, and credit card if needed

·  Coordinate with the Zug EA onsite team to train new employees on common tools:

·  Concur

·  Guest announcement systems

·  Meeting room booking tools

·  Time management tools

·  DL and Org Chart Creation/Maintenance

·  Create and maintain DLs for the teams of the allocated Senior Directors

·  Create and maintain Org Chart (in cooperation with the VPs EA)

Contract & Signature Management

·  Manage contracts and signatures for EMEA R&D via ICD (or replacement tool to be rolled out in 2025)

What We Are Looking For 

Required Qualifications

· Proven work experience as a senior administrative assistant or executive administrative assistant, with a strong track record of managing tasks and projects in a virtual office setting
· In-depth understanding of office management and daily operations, including the ability to adapt and excel in remote work environments
· Hands-on experience with MS Office and other modern virtual collaboration tools
· Proficiency in using virtual meeting platforms, particularly Microsoft Teams
· Excellent verbal and written communication skills with proficiency in both written and spoken English
· Strong organizational and time-management skills, demonstrated through successful coordination of virtual and in-person meetings, events, and projects
· High School degree in relevant field
 

Desired Qualifications

· Additional qualification as a personal assistant or secretary
· Advanced proficiency with virtual collaboration tools beyond basic functionality
· Experience with coordinating complex virtual events or managing remote teams
· Demonstrated ability to troubleshoot technical issues in virtual work environments
· Experience with digital document management and virtual filing systems
· Proven ability to maintain confidentiality and handle sensitive information in remote settings
 

What’s In It For You

Employee Benefits:

· 5 weeks of vacation and 3 sick days

· Hybrid model of working / home office

· Pension Insurance

· Meal vouchers, Pluxee benefit cafeteria, company products with discounts

· Language courses contribution

· Referral award

· Public transportation allowance

· Bonus based on company policy

Office Facilities:

· Nice area with restaurants with metro station 300 m from office

· Modern office with coffee and fruits, focus rooms 

Health and Wellness Benefits:

· On-site gym and massages

· Global wellbeing reimbursement, long term illness contribution, Accident, Life, and disability insurance

· Multisport card

· Parental leave and early returning parents program

Kenvue is proud to be an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
 

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