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Role reports to：
Finance Manager位置：
Europe/Middle East/Africa, South Africa, Gauteng, Johannesburg工作地點：
混合你會做什麼
Role Purpose
The Finance / Trade Spend Assistant is responsible for supporting the accurate accounting, reconciliation, and validation of trade spend. The role ensures that customer trade claims are matched to approved promotional events and accruals, and that customer balances are fully reconciled in line with company controls and financial governance requirements.
Key Responsibilities
1. Trade Spend Matching & Validation
- Match customer trade spend claims (invoices, deductions, or statements) to agreed promotional events & contracts
- Validate claims against supporting documentation (agreements, event mechanics, proof of performance)
- Identify invalid, duplicate, or unsupported claims and escalate for resolution
- Ensure claims are aligned to the correct Long Term Agreement, event number, and accrual period
2. Accrual Reconciliation & Support
- Reconcile trade spend accruals to actual claims and customer deductions
- Highlight under- or over-accruals and recommend adjustments
- Support finance teams in reviewing proposed accrual positions and updates
- Provide clear commentary for audit and control purposes
3. Customer Statement Reconciliation
- Perform full reconciliation of customer accounts, including:
- Trade spend balances
- Open claims and deductions
- Payments and outstanding items
- Investigate discrepancies between customer statements and internal records
- Track and resolve aged items or long-outstanding balances
4. Controls & Compliance
- Ensure all trade spend activities comply with internal policies and audit requirements
- Maintain supporting documentation for all reconciliations and claim validations
- Ensure clear audit trails for accrual movements, claim approvals, and reclassifications
- Support SOX / internal audit queries where required
5. Reporting & Analysis
- Prepare reconciliation reports showing:
- Claim status (matched, disputed, unresolved)
- Accrual vs actual variance
- Provide insights into recurring issues (e.g., incorrect claims, booking errors)
- Support month-end and quarter-end close processes
6. Stakeholder Coordination
Liaise with:
- Sales / commercial teams (event validation)
- Customers (query resolution)
- Finance / accounting teams (accruals and postings)
- Obtain required commentary and approvals for significant balances or exceptions
Key Skills & Competencies
- Strong reconciliation and analytical skills
- High attention to detail and accuracy
- Understanding of trade promotions / FMCG trade spend environment, and experience with Trade Management Systems.
- Ability to interpret agreements and financial data
- Good Excel skills (pivot tables, reconciliations, large datasets)
- Strong communication skills for resolving discrepancies
Experience & Qualifications
- Degree or diploma in Finance, Accounting, or related field
- 1–3 years’ experience in:
- Trade spend / rebates / commercial finance, or
- Accounts receivable / reconciliations
- Experience with ERP systems (e.g., SAP, Ariba) advantageous
Success Measures:
- % of claims successfully matched to events
- Reduction in aged/unreconciled balances
- Accuracy of accrual vs actual reconciliation
- Timeliness of month-end close support
- Audit compliance and documentation quality
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