Executive Assistant

Executive Assistant

Wat we doen

Bij Kenvue realiseren we de buitengewone kracht van dagelijkse verzorging. Gebouwd op meer dan een eeuw erfgoed en geworteld in de wetenschap, zijn we het huis van iconische merken - waaronder NEUTROGENA®, AVEENO®, TYLENOL®, LISTERINE®, JOHNSON'S® en BAND-AID® die je al kent en waar je van houdt. Wetenschap is onze passie; Zorg is ons talent.

Wie we zijn

Ons wereldwijde team bestaat uit ~ 22.000 briljante mensen met een werkcultuur waar elke stem telt en elke bijdrage wordt gewaardeerd. We zijn gepassioneerd door inzichten, innovatie en toegewijd aan het leveren van de beste producten aan onze klanten. Met expertise en empathie betekent een Kenvuer zijn dat je elke dag de kracht hebt om miljoenen mensen te beïnvloeden. We stellen mensen op de eerste plaats, geven er veel om, verdienen vertrouwen met de wetenschap en lossen op met moed - en hebben schitterende kansen voor je klaarliggen! Geef samen met ons vorm aan onze toekomst - en die van jou. Klik voor meer informatie op here.

Rol rapporteert aan:

Commercial Director, Poland & Baltics

Locatie:

Europe/Middle East/Africa, Poland, Mazowieckie, Warsaw

Werklocatie:

Hybride

Wat je gaat doen

Location: Warsaw, Poland (Hybrid – minimum 3 days per week in the office)
Type: Full-time, Permanent

Kenvue is hiring a Personal Assistant to provide high-level administrative and organizational support to our leadership team in Poland. We are looking for someone who is proactive, solutions-oriented, and comfortable managing multiple priorities in a fast-paced, international environment.

This role is ideal for someone with excellent communication skills in both Polish and English, a high level of personal initiative, and strong organizational abilities. Prior PA experience is not required — if you’re resourceful, dependable, and quick to adapt, we encourage you to apply.

About the Role

You will play a key role in supporting our leaders and internal operations in Poland, coordinating travel, managing calendars, and facilitating internal events and communications. You will also contribute to office coordination and company-wide initiatives. The ideal candidate combines strong attention to detail with a flexible, can-do mindset.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative support to senior leaders based in Poland
• Manage complex calendars, schedule meetings, and coordinate priorities across stakeholders
• Organize travel and accommodation via Concur; prepare and submit expense reports
• Handle the creation and tracking of Purchase Orders (POs) in SAP; coordinate with vendors
• Support onboarding of new employees and visitors from other Kenvue locations

Internal Communication & Event Coordination

• Help organize internal events such as Town Halls and company-wide initiatives
• Coordinate meeting logistics, including onsite and offsite employee gatherings
• Assist in preparing internal communications and supporting employee engagement

Office Support (as needed)

• Collaborate with external office management team on workspace logistics
• Help manage office bookings, supplies, and coordination of visits
• Order mobile devices such as phones or tablets for current and newly hired employees

Systems & Tools

• Utilize SAP, Concur, Microsoft Office, and internal tools for day-to-day operations
• Maintain and update distribution lists and organizational charts as needed
• Perform regular maintenance checks on AV systems and conference rooms

What We’re Looking For

Must-Have Qualifications

• Fluency in both Polish and English (spoken and written)
• Strong organizational and time-management skills
• Proactive and solution-focused mindset; able to take initiative and follow through
• Ability to manage multiple priorities in a dynamic, fast-changing environment
• Experience using Microsoft Office; familiarity with SAP and Concur is a plus
• Strong interpersonal skills and ability to build relationships across teams

Nice to Have

• Experience in administrative, office coordination, or event management role
• Experience working in a corporate or multinational environment
• Knowledge of any additional language is a plus

What We Offer

• Competitive compensation and benefits package
• Hybrid work model (3 days per week in the Warsaw office)
• Learning and development opportunities within a global company
• A collaborative, inclusive, and purpose-driven work culture

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